Document Imaging

Document Imaging is an information technology category for systems capable of replicating documents commonly used in business. Document Imaging Systems can take many forms including microfilm, on demand printers, facsimile machines, copiers, multifunction printers, document scanners, Computer Output Microfilm (COM) and archive writers. In the last 15 years Document Imaging has been used to describe software-based computer systems that capture, store and reprint images.

Document Imaging is part of the set of technologies within the Enterprise Content Management category. In the early days of content management technologies, the term "Document Imaging" was used interchangeably with "Document Image Management" as the industry tried to separate itself from the micrographic and reprographic technologies. Organizations like National Micrographic Association (NMA) and American Records Manager Association (ARMA) found themselves inventing new ways to describe these new archive and library tools. The 'NMA' became the Association of Image and Information Management. Currently, document imaging industry information can be found at the Association for Information and Imaging Management (AIIM).

In the late 80's and early 90's a new document management technology emerged: Electronic Document Management. This new technology was built around the need to manage and secure the volume of electronic documents (spreadsheets, word processing documents) created in organizations. Electronic documents can change constantly and those changes require security authorizations and tracking, which are the core functionality of an EDMS (Electronic Document Management System).

EDMS is not limited to native word processing and spreadsheet files, scanned images also have a life being redacted by users as you would a paper document.

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Records Management Society

Today we are going to discuss on records management society. The Records Management Society was founded in 1983 as the main professional body for records managers in Great Britain and Ireland. Its objectives are ‘to further knowledge of the management and administration of records, in whatever media, created during the course of the business activities of any organization, and to promote fellowship and co-operation amongst individuals working in this field.’

All those in any country concerned with records and information, regardless of their professional or organizational status or qualifications, can join the Society, which currently has over 1100 members from 30 countries. There are special interest groups for local government and higher and further education, as well as regional groups in Ireland, Scotland and Wales and the North, Midlands, South and South West of England.

The society organizes meetings and an annual conference, publishes the bi-monthly Records Management Bulletin containing comment, analysis, case studies and news from the UK and international records management scene, produces information guides on issues such as records retention and information technology, and runs training courses for members and non-members.

ref: wikipedia

Current Issues in Records Management-1

The management field is very responsible field. We are talking about records management. Still today we have discussed the different type of the records management like practicing records management, managing physical records, managing electronics records etc.. Today we continue our talk on current issues in records management. Privacy, data protection, and identity theft have become issues of interest for records managers. The role of the records manager to aid in the protection of an organization's records has often grown to include attention to these concerns. The need to ensure that certain information about individuals is not retained has brought greater focus to records retention schedules and records destruction.

The most significant issue is implementing the required changes to individual and corporate culture to derive the benefits to internal and external stakeholders. Records management is often seen as an unnecessary or low priority administrative task that can be performed at the lowest levels within an organization. Publicized events have demonstrated that records management is in fact the responsibility of all individuals within an organization and the corporate entity.Related topics of current note include: information lifecycle management and enterprise content management.

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