Features

There are also more specific document management software features you’ll need to investigate:
1. Security – The more granular the security options, the better: security rules may be applicable to the entire system, per cabinet, per folder, per document, or even to specific sections of documents. Systems that rely on Windows logins alone are not considered very secure.
2. Searching – Is it easy and logical? Can you easily call up all related docs – all W2’s, for example, or all docs with a certain customer number?
3. Compliance – Auditing features can track activity by user and by machine. In some industries, you’ll need to prove that documents are unaltered.
4. Access – Some systems require client software on each computer that will access the system; others only require a web browser. Make sure to consider your remote users.
5. Workflow – Document management software can automate approval processes, editors, and other document routing. Extensive workflow rules can be a distinguishing factor between small to mid-sized solutions and true enterprise-level systems.
6. Compatibility – Microsoft Office integration allows you to check-in and check-out documents while working in Word, Excel, and PowerPoint. E-mail integration allows you to send direct links and share native documents with remote customer. And some systems allow you to generate PDF versions of your documents.
7. Open Source – Some businesses prefer open source software, as it can offer a more adaptable, cost-effective alternative to proprietary systems.

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General attributes

As a part of our talk we are discussing on document management system and document management software. Today we are going to discuss on other general attributes which we can consider for document management software.
Other general attributes to consider:

1. Architecture – Many companies today prefer non-proprietary systems: in document management, this means that the system should store your documents in their original formats and run on a range of hardware. For example, document management software from insurance crm companies is having good document management tools inbuilt.
2. Customizability – Because their function is so central to your everyday operations, the system you choose should be customizable to match your business processes. In many cases, the supplier will be able to integrate the system into the applications you use today, making use of the system almost transparent.
3. Scalability – The system needs to be able to grow with you – both in terms of how many users it supports and how many documents it can handle.
4. Modularity – In the best-case scenario, you’ll be able to buy only the functionality you need at first, and add more as you expand your use of the system.

Ref: document management