Document management systems

If you threw open the windows in your office on a windy day, what would happen? If your business is like so many others, there’d be chaos as paper flew everywhere. Even employees who use computers for most work would have trouble getting anything done as important records fluttered away. Perhaps it’s time for you to stop the paper chase and consider a document management system.

Simply put, document management systems can transform the way your business operates. Whether you’re solving a paper problem or simply improving the way you handle electronic files, the right document management system can provide a wide range of benefits for businesses large and small. I talked with one instant life insurance rates providers, he says he use insurance software which helps him to manage all the documents. Document management required 20% of his working time just to manage them.

If you have employees who spend most of the day filing or retrieving documents, or if you spend good money every month to warehouse old paper records, you should investigate a document management system. Online blinds company who are selling vertical blinds and roller shades, he says that document management systems helps to save his time as well as his effort to recreate document again.

As you start investigating your options, one distinction to be aware of is between document imaging systems and document management software. The essential difference is that document imaging systems include tools to help you convert paper records into electronic files, while document management software is used to manage your electronic files.

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Electronic Document Management Software

Document management and control is central to an effective quality management and regulatory compliance system. Organizations following manual and paper-based processes for managing policies and control documents are realizing that such approach is inefficient, costly, and unsustainable. Be it quality records, process narratives, SOPs, compliance records or regulatory filings, inability to manage the increasing number of documents can be a bottleneck in a growing enterprise.

MetricStream Electronic Document Management software module enables companies to adopt an electronic and automated approach to document management across the enterprise. This web based electronic document management software system provides a central repository to store and organize documents. Integrated collaboration and workflow tools can be used to access, create, modify, review, and approve documents globally in a controlled manner. The powerful analytics and reporting capability with graphical dashboards to track each document from origin to obsolescence gives managers complete visibility into the system.
1. Maintain a central, secure repository for efficient storage and access to control documents, policies and procedures
2. Accelerate review and approval cycles with documents automatically moving from one stage to the next
3. Improve communication and teamwork across departments and functional areas
4. Gain enterprise-wide visibility into document status with measurable performance metrics
5. Lower cost of regulatory compliance (such as FDA 21 CFR Part 11) with electronic documents and signatures, revision control, and audit trails. More…