OCR Technology - Leadorganizer.net

We are talking here Optical character recognition Technology as part of Document Management functions of leadorganizer.net

Recognition of cursive text is an active area of research, with recognition rates even lower than that of hand-printed text. Higher rates of recognition of general cursive script will likely not be possible without the use of contextual or grammatical information.

For example, recognizing entire words from a dictionary is easier than trying to parse individual characters from script. Reading the Amount line of a cheque (which is always a written-out number) is an example where using a smaller dictionary can increase recognition rates greatly. Knowledge of the grammar of the language being scanned can also help determine if a word is likely to be a verb or a noun, for example, allowing greater accuracy. The shapes of individual cursive characters themselves simply do not contain enough information to accurately (greater than 98%) recognize all handwritten cursive script.

For more complex recognition problems, intelligent character recognition systems are generally used, as artificial neural networks can be made indifferent to both affine and non-linear transformations.


ref:Insurance Document Management Software, wikipedia

OCR Technology

We are talking Document Management System here and as a part of DMS, we talked about OCR in our last post. Today we are going to talk more about OCR Technology.

Current Status of OCR Technology:

The accurate recognition of Latin-script, typewritten text is now considered largely a solved problem. Typical accuracy rates exceed 99%, although certain applications demanding even higher accuracy require human review for errors. Handwriting recognition, including recognition of hand printing, cursive handwriting, is still the subject of active research, as is recognition of printed text in other scripts (especially those with a very large number of characters)

Systems for recognizing hand-printed text on the fly have enjoyed commercial success in recent years. Among these are the input device for personal digital assistants such as those running Palm OS. The Apple Newton pioneered this technology. The algorithms used in these devices take advantage of the fact that the order, speed, and direction of individual lines segments at input are known. Also, the user can be retrained to use only specific letter shapes. These methods cannot be used in software that scans paper documents, so accurate recognition of hand-printed documents is still largely an open problem. Accuracy rates of 80% to 90% on neat, clean hand-printed characters can be achieved, but that accuracy rate still translates to dozens of errors per page, making the technology useful only in very limited applications. This variety of OCR is now commonly known in the industry as ICR, or Intelligent Character Recognition.

we continue our talk on OCR Technology in next post.

ref: Document Management Software, wikipedia

OCR - Optical Character Recognition - Document Management

We talked Metadata as Document Management System components in our last post, today we are going to talk about OCR.

Optical character recognition, usually abbreviated to OCR, is the mechanical or electronic translation of images of handwritten, typewritten or printed text (usually captured by a scanner) into machine-editable text.

OCR is a field of research in pattern recognition, artificial intelligence and machine vision. Though academic research in the field continues, the focus on OCR has shifted to implementation of proven techniques. Optical character recognition (using optical techniques such as mirrors and lenses) and digital character recognition (using scanners and computer algorithms) were originally considered separate fields. Because very few applications survive that use true optical techniques, the OCR term has now been broadened to include digital image processing as well.

ref: document management software, wikipedia

Metadata - Document Management Software

We talked Data Capture, Data Indexing, Data Storage, workflow, Data integration and Metadata, Data Retrieval, Data Collaboration & Versioning as components of Document Management and lead organizer software.

We talked Metadata as Document Management System components. Today we talk more about Metadata.


Metadata is data about data. An item of metadata may describe an individual datum, or content item, or a collection of data including multiple content items.

Metadata (sometimes written 'meta data') is used to facilitate the understanding, use and management of data. The metadata required for effective data management varies with the type of data and context of use. In a library, where the data is the content of the titles stocked, metadata about a title would typically include a description of the content, the author, the publication date and the physical location.

In the context of a camera, where the data is the photographic image, metadata would typically include the date the photograph was taken and details of the camera settings. On a portable music player such as an Apple iPod, the album names, song titles and album art embedded in the music files are used to generate the artist and song listings, and are metadata. In the context of an information system, where the data is the content of the computer files, metadata about an individual data item would typically include the name of the field and its length.

Metadata about a collection of data items, a computer file, might typically include the name of the file, the type of file and the name of the data administrator.



ref: Document Organizer & Lead Organizer Software, wikipedia

Collaboration & Versioning - Document Management Software

We are talking Document Management System and different components attach with it. We talked Data Capture, Data Indexing, Data Storage, workflow, Data integration and Metadata , Data Retrieval as components of Document Management and leadorganizer software.

Today we are going to talk about Collaboration & Versioning as part of document management systems.

Collaboration
Collaboration should be inherent in a EDMS. Documents should be capable of being retrieved by an authorized user and worked on. Access should be blocked to other users while work is being performed on the document.

Versioning
Versioning is a process by which documents are checked in or out of the document management system, allowing users to retrieve previous versions and to continue work from a selected point. Versioning is useful for documents that change over time and require updating, but it may be necessary to go back to a previous copy.


ref: Document Management Software, wikipedia

WorkFlow - Document Management System

We are talking Document Management System and different components attach with it. We talked Data Capture, Data Indexing, Data Storage, Data integration and Metadata , Data Retrieval as components of Document Management and leadorganizer software.

Today we are going to talk about Workflow as part of document management systems.

Workflow is a complex problem and some document management systems have a built in workflow module. There are different types of workflow. Usage depends on the environment the EDMS is applied to. Manual workflow requires a user to view the document and decide who to send it to.

Rules-based workflow allows an administrator to create a rule that dictates the flow of the document through an organization: for instance, an invoice passes through an approval process and then is routed to the accounts payable department. Dynamic rules allow for branches to be created in a workflow process. A simple example would be to enter an invoice amount and if the amount is lower than a certain set amount, it follows different routes through the organization.


ref: work flow management system, wikipedia

Document Retrieval - Document Organizer

Document retrieval is defined as the matching of some stated user query against a set of free-text records. These records could be any type of mainly unstructured text, such as newspaper articles, real estate records or paragraphs in a manual. User queries can range from multi-sentence full descriptions of an information need to a few words.

Document retrieval is sometimes referred to as, or as a branch of, Text Retrieval. Text retrieval is a branch of information retrieval where the information is stored primarily in the form of text. The advent of full text searching made the job of the indexer redundant during the 1980s. Text databases became decentralized thanks to the personal computer and the CD-ROM. Text retrieval is a critical area of study today, since it is the fundamental basis of all internet search engines.



ref: Document Retrieval & Management Software, wikipedia

Data Distribution - Document Management Software

Document Management we are talking here and we talked Data Capture, Data Indexing, Data Storage, Data integration and Metadata , Data Retrieval as components of Document Management and leadorganizer software.

Lead Distribution as part of Document Management leadorganizer software we are going to talk today. We can divide our talk on lead distribution in following major part.

1) security
2) workflow
3) collaboration
4) versioning
We talk each of above one by one.


Data Security
Document security is vital in many document management applications. Compliance requirements for certain documents can be quite complex depending on the type of documents. For instance the Health Insurance Portability and Accountability Act (HIPAA) requirements dictate that medical documents have certain security requirements. Some document management systems have a rights management module that allows an administrator to give access to documents based on type to only certain people or groups of people.



ref: document management software, wikipedia

Data Retrieval - Document Management Component

We were talking about Data Capture, Data Indexing, Data Storage, Data integration and Metadata as components of Document Management and leadorganizer. Today we are going to talk about Data Retrieval as part of Document Management components

Retrieve the electronic documents from the storage. Although the notion of retrieving a particular document is simple, retrieval in the electronic context can be quite complex and powerful. Simple retrieval of individual documents can be supported by allowing the user to specify the unique document identifier, and having the system use the basic index (or a non-indexed query on its data store) to retrieve the document.

More flexible retrieval allows the user to specify partial search terms involving the document identifier and/or parts of the expected metadata. This would typically return a list of documents which match the user's search terms. Some systems provide the capability to specify a Boolean expression containing multiple keywords or example phrases expected to exist within the documents' contents. The retrieval for this kind of query may be supported by previously-built indexes, or may perform more time-consuming searches through the documents' contents to return a list of the potentially relevant documents.


ref: Document Management Software, wikipedia

Data Capture, Data Indexing, Data Storage - Document Management Component

Document management systems commonly provide storage, versioning, metadata, security, as well as indexing and retrieval capabilities. we talk about Document Management, Document Organizer -Leadorganizer.net in our previous post and also two componens namely Metadata and Integration. Today we are going to talk about data Capture, data Indexing, Data Storage as Document Management Components.

Data Capture
Images of paper documents using scanners or multifunction printers. Optical Character Recognition (OCR) software is often used, whether integrated into the hardware or as stand-alone software, in order to convert digital images into machine readable text.

Data Indexing
Track electronic documents. Indexing may be as simple as keeping track of unique document identifiers; but often it takes a more complex form, providing classification through the documents' metadata or even through word indexes extracted from the documents' contents. Indexing exists mainly to support retrieval. One area of critical importance for rapid retrieval is the creation of an index topology.


Data Storage
Store electronic documents. Storage of the documents often includes management of those same documents; where they are stored, for how long, migration of the documents from one storage media to another (Hierarchical storage management) and eventual document destruction.




ref: Document Management Software, wikipedia

Document Management-- Components-1

we talk about Document Management, Document Organizer-Leadorganizer.net in our previous post. today we are going to talk about Document Management Components.Document management systems commonly provide storage, versioning, metadata, security, as well as indexing and retrieval capabilities. Here is a description of these components:

1) Metadata
2) Integration
3) Capture
4) Indexing
5) Storage
6) Retrieval
7) Distribution
8) Security
9) Workflow
10) Versioning

We talk about all above mention Document Management Components one by one.

Metadata
Metadata is typically stored for each document. Metadata may, for example, include the date the document was stored and the identity of the user storing it. The DMS may also extract metadata from the document automatically or prompt the user to add metadata. Some systems also use optical character recognition on scanned images, or perform text extraction on electronic documents. The resulting extracted text can be used to assist users in locating documents by identifying probable keywords or providing for full text search capability, or can be used on its own. Extracted text can also be stored as a component of metadata, stored with the image, or separately as a source for searching document collections.

Integration
Many document management systems attempt to integrate document management directly into other applications, so that users may retrieve existing documents directly from the document management system repository, make changes, and save the changed document back to the repository as a new version, all without leaving the application. Such integration is commonly available for office suites and e-mail or collaboration/groupware software. Integration often uses open standards such as ODMA, LDAP, WebDAV and SOAP to allow integration with other software and compliance with internal controls.


ref: wikipedia, document management software

Document Management, Document Organizer-Leadorganizer.net

Leadorganizer.net is having document management system (DMS) as its very important features. A document management system (DMS) is a computer system (or set of computer programs) used to track and store electronic documents and/or images of paper documents. Document Management System is related with Digital Asset Management, Document imaging, Workflow systems and Records Management systems.

History of Document Management
Document management should be divided into two streams, based on the material being managed. Beginning in the 1980s, a number of vendors began developing systems to manage paper-based documents. These systems managed paper documents, which included not only printed and published documents, but also photos, prints, etc.

Later, a second system was developed, to manage electronic documents, i.e., all those documents, or files, created on computers, and often stored on local user file systems. The earliest electronic document management (EDM) systems were either developed to manage proprietary file types, or a limited number of file formats. Many of these systems were later referred to as document imaging systems, because the main capabilities were capture, storage, indexing and retrieval of image file formats. These systems enabled an organization to capture faxes and forms, save copies of the documents as images, and store the image files in the repository for security and quick retrieval (retrieval was possible because the system handled the extraction of the text from the document as it was captured, and the text indexer provided text retrieval capabilities.

EDM systems evolved to where the system was able to manage any type of file format that could be stored on the network. The applications grew to encompass electronic documents, collaboration tools, security, and auditing capabilities...


Document Management at Leadorganizer.net
Document Management is an important and useful feature of Leadorganizer.net. Many Businessmen have already pre-written email and mail templates that have proven successful for them. Rather than having to re-create these documents, Leadorganizer.net will allow businessmen to easily upload the document making it available at any time for any client. If a Document is uploaded it can also be made “Public” so that fellow agents/coworker working together can share the templates and save time during setup.

Leadorganizer.net also enables creation of virtual folders; upload, store, access or download; or bookmark documents such as application forms, letters, and health information forms etc. from anywhere and anytime. Simultaneously update profile automatically when a document is send/receive and reflect in the history. Create a template letter for future use with mail merge functionality.

ref:
document management tools,wikipedia