Data Capture, Data Indexing, Data Storage - Document Management Component

Document management systems commonly provide storage, versioning, metadata, security, as well as indexing and retrieval capabilities. we talk about Document Management, Document Organizer -Leadorganizer.net in our previous post and also two componens namely Metadata and Integration. Today we are going to talk about data Capture, data Indexing, Data Storage as Document Management Components.

Data Capture
Images of paper documents using scanners or multifunction printers. Optical Character Recognition (OCR) software is often used, whether integrated into the hardware or as stand-alone software, in order to convert digital images into machine readable text.

Data Indexing
Track electronic documents. Indexing may be as simple as keeping track of unique document identifiers; but often it takes a more complex form, providing classification through the documents' metadata or even through word indexes extracted from the documents' contents. Indexing exists mainly to support retrieval. One area of critical importance for rapid retrieval is the creation of an index topology.


Data Storage
Store electronic documents. Storage of the documents often includes management of those same documents; where they are stored, for how long, migration of the documents from one storage media to another (Hierarchical storage management) and eventual document destruction.




ref: Document Management Software, wikipedia