Document management system pricing

Document management systems are a major capital expense. You can expect to pay thousands of dollars for even the most basic system. The piece to remember is the economics we discussed in the Benefits section: with a bit of analysis of the costs of your current paper systems, you will quickly realize that the ROI potential these systems carry is significant.

Also, keep in mind that these systems are highly customized, so pricing will vary tremendously depending on the features and integration work you require.

For entry-level paper conversion systems, including a server and scanner and software with all the basic indexing, searching, and security features, you might be able to go as low as $3,000 for a very small setup. At ten users, you’re more likely looking at a minimum of $6,000 and often more. A medium-sized installation, with web access, auditing, and workflow features, and support for 100 users will probably run $25,000 to $80,000 plus. Costs for enterprise-level solutions for hundreds of users can easily reach half a million dollars or more. For example an Instant Life Insurance Rates company, who provides life insurance quotes online, they need to take more user to run the business. More users, meaning more expense.

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